Privacy Policy
Last update: 12 November 2024
What is this Policy about?
This Privacy Policy explains how Legal Design & Digital Institute, headquartered at Avenida António Augusto d’Aguiar, 122 C, 3º 1050-019 Lisbon, collects and processes the personal data necessary to provide services available through the WEBSITE.
The aim is to deliver these services efficiently and seamlessly, describing the practices adopted for this purpose.
What are Personal Data?
Personal data are all information related to an individual that identifies or makes that person identifiable, regardless of the nature and format of the information, including sound and image of the person.
Examples of personal data we collect: name, phone, email.
An identifiable person is one who can be identified, directly or indirectly, notably by reference to an identification number or to one or more factors specific to their physical, physiological, mental, economic, cultural, or social identity.
How will we use your Personal Data?
Legal Design & Digital Institute, will use the personal data you provide us for the following purposes:
To analyse and respond to your messages, customer support, and information requests;
For the operations and management of the WEBSITE;
To maintain a record of your contact details;
These personal data processing operations are an essential tool for your satisfaction and for the activity of Legal Design & Digital Institute, and are carried out in compliance with applicable law and best practices.
Your personal data will not be reused for other purposes that are not previously identified or that have no relation to the purposes for which they were initially collected.
What are the legal grounds for processing the Personal Data we collect?
The personal data that Legal Design & Digital Institute, processes have specific grounds depending on the purposes for which they are intended.
The table below shows the legal grounds depending on the purposes identified above:
- To send newsletters or other publications you have requested and/or that may be of interest to you – Consent for this specific purpose;
- For the operations and management of the WEBSITE – Consent for this specific purpose (cookies) and legitimate interests pursued by Legal Design & Digital Institute;
- To maintain a record of your contact details – Consent for this specific purpose;
- For the adaptation, improvement, and modification of services, notably through the identification of usage trends or to determine the effectiveness of promotional campaigns – Consent for this specific purpose (cookies); Legitimate interests pursued by Legal Design & Digital Institute;
What Personal Data do we collect?
The personal data that Legal Design & Digital Institute, collects and processes are only those necessary and appropriate for the purposes indicated above.
Legal Design & Digital Institute, will collect and process the following personal data:
- To analyse and follow up on the ordering process of Legal Design & Digital Institute products – EMAIL; PHONE; ADDRESS; TAX IDENTIFICATION NUMBER (NIF);
- To send newsletters or other publications you have requested and/or that may be of interest to you – NAME; EMAIL;
- For the operations and management of the WEBSITE – NAME; EMAIL;
- To maintain a record of your contact details – EMAIL; PHONE; ADDRESS; TAX IDENTIFICATION NUMBER (NIF);
How do we collect your Personal Data?
We will collect your personal data through forms available on the WEBSITE, as well as through the WEBSITE itself and the communication it makes with your device and email messages you send us.
Your personal data are collected through your device as follows:
- Through your browser;
- Through cookies;
- Through pixel tags and other similar technologies;
- IP address;
- Through your User data.
Legal Design & Digital Institute, is committed to processing your data in accordance with the law and legitimately.
Legal Design & Digital Institute, will not sell, rent, or share your personal data with third parties, except in cases clearly identified in this Privacy Policy (see When do we share data with third parties?).
The services of Legal Design & Digital Institute, are not directed at minors, and personal data of minors are not intentionally processed.
What are cookies?
Cookies are small information files that help identify your browser and can store information, such as User settings and preferences.
Legal Design & Digital Institute, will store cookies on your device to personalise and maximise your navigation experience, but also for troubleshooting, statistics, quality assurance, and to monitor system security.
Except for cookies specifically necessary for website performance, the storage of other cookies will always depend on your acceptance and consent, which can be withdrawn at any time through specific browser tools.
What are pixel tags and similar technologies?
Pixel tags (also known as web beacons and clear GIFs) may be used in connection with some services to, for example, track user actions (including email recipients), measure the success of our marketing campaigns, and compile statistics about service usage and response rates.
How do we protect your Personal Data?
Your personal data are kept secure through various technical and organisational security measures, ensuring that only authorised employees and processes have access to the data in accordance with rules created for this purpose.
To protect your personal data, we only use data centre providers that offer adequate and documented security measures, guaranteeing that your personal data are stored on servers maintained in controlled environments with limited access.
Personal data are kept on secure servers with appropriate security measures to protect against dissemination, loss, misuse, alteration, unauthorised processing, or access, as well as against any other form of unlawful processing.
Additionally, when you browse the WEBSITE, we protect your data with encryption, such as Transport Layer Security (TLS, a security protocol that protects internet communications), and your password is stored using a one-way hash, which means it cannot be retrieved (or disclosed) by anyone, including Legal Design & Digital Institute, and can only be reset.
While we take reasonable precautions to protect the personal data you provide and collect, no security system is impenetrable.
Therefore, you should take certain precautions, such as keeping your password secret and not sharing it with anyone; if you believe your password has been misused, notify us immediately; and ensure you start and end your session whenever you close your browser.
How long do we keep your Personal Data?
Your personal data will be kept for the time necessary for the purposes for which they are processed, as listed in this Privacy Policy. Thus:
- To analyse and respond to your messages, customer support, and information requests – 5 years;
- To analyse and follow up on your job application to work with Legal Design & Digital Institute – 5 years;
- To send newsletters or other publications you have requested and/or that may be of interest to you – 5 years;
- For the operations and management of the WEBSITE – 5 years;
- To maintain a record of your contact details – 5 years;
How can you exercise your rights?
Before explaining how you can exercise your rights, it is important to understand what they are. Thus, the legislation grants you the right to request the exercise of the following rights:
- Access: the right to obtain confirmation as to whether or not personal data concerning you is being processed and, if so, the right to access your personal data;
- Rectification: the right to obtain the rectification of inaccurate personal data concerning you and to have incomplete personal data completed;
- Erasure: the right to have your personal data erased when one of the reasons listed in the legislation applies;
- Restriction of processing: the right to obtain the restriction of processing if one of the conditions listed in the legislation applies;
- Objection: the right to object at any time to the processing of personal data concerning you;
- Portability: the right to receive the personal data concerning you in a structured, commonly used, and machine-readable format.
You also have the right to lodge a complaint with the competent supervisory authority (in Portugal, the National Data Protection Commission at www.cnpd.pt).
For the purpose of exercising the aforementioned rights, you should contact Legal Design & Digital Institute, via the appropriate (contact form).
If you request the deletion of some or all of your personal data, some of the services you have requested may not be provided, and Legal Design & Digital Institute, will retain the personal data necessary to comply with the legal obligations to which it is bound.
When do we share data with third parties?
Legal Design & Digital Institute, may engage third parties to provide certain services, such as maintenance, technical support, marketing, billing, or payment management, and they may have access to some personal data, specifically the data necessary for the contracted services.
Legal Design & Digital Institute, ensures that the entities that have access to the data are reliable and provide high guarantees of protection, and data is only transferred to the extent necessary for the provision of the contracted service. However, Legal Design & Digital Institute, remains responsible for the personal data provided.
Legal Design & Digital Institute, may also transmit data to third parties within the scope of investigations, inquiries, and judicial and/or administrative proceedings or similar, provided that it is duly ordered by a court.
Third-party websites
The WEBSITE may contain links to other websites that may collect and process your personal data. This processing is the sole responsibility of the owners of those websites, and Legal Design & Digital Institute, is not responsible for their policies and/or practices.
Data transfers outside the European Union
If data transfers to third countries that do not belong to the European Union may occur, Legal Design & Digital Institute, will comply with legal rules, namely concerning the adequacy of the destination country in relation to the protection of personal data and the applicable requirements for these transfers. Personal data will not be transferred to jurisdictions that do not offer safety and protection guarantees.
Minors
The WEBSITE is not directed at children under the age of 16, and we request that such minors do not provide us with personal data through the WEBSITE, application, social networks, or emails.
Sensitive personal data
Legal Design & Digital Institute, kindly asks you not to send or disclose any sensitive personal data, such as information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic information, biometric data, health information, or data relating to a natural person’s sex life or sexual orientation.
If you nevertheless send or disclose such categories of personal data, they will be immediately deleted.
Changes to the Privacy Policy
Legal Design & Digital Institute, reserves the right to adjust or change this Privacy Policy at any time, and such changes will be publicised.
Our contact details
If you have any questions or concerns related to this Privacy Policy, please contact us via the appropriate (contact form).